Get A Beach Service Proposal in Destin, Santa Rosa Beach, Perdido Key and Gulf Shores.
- Excel Beach Service
- May 5
- 5 min read
Over a decade ago, I decided to get my CAM license and went to work for a local Association Management firm in Miramar Beach, Florida. I was still operating a beach service, but I also wanted to learn more about what it took to run an association. I enjoyed the work and the people, and I also learned the tasks of managing a home or condo association. I've since left the firm, but retain my license. A crucial task for association managers and boards of directors is securing reliable beach vendors to service their complex or neighborhood. Whether it’s renting beach chairs or setting up paddleboards, offering top-notch services can elevate beachfront experiences and keep associations running smoothly. But how do association managers go about getting proposals from beach service companies in places like Destin, Santa Rosa Beach, Perdido Key, and Gulf Shores?
This blog dives into the steps, challenges, and solutions, while highlighting how Excel Beach Service makes this process easier and more efficient for you.
The Process of Securing Beach Service Proposals
I've broken the process of securing beach service proposals into steps; so that you can identify the specific needs of your owners, communicate that effectively to providers and get the information you need quickly.
Step 1: Define Your Association’s Needs
Before reaching out to beach service providers, outline exactly what your association needs. Common services requested include:
Beach Chair and Umbrella Rentals
Ensure residents and visitors can relax comfortably under the sun with high-quality equipment.
Kayak and Paddleboard Rentals
Enhance the beach experience with fun and engaging water activities.
Beach Bonfire Services
Create memorable evenings with well-managed beach bonfires, complete with permits and setup.
Beach Security
With beach privacy becoming a common concern among owners and guests, a professional beach service will help maintain the security of your beach and the privacy of your residents.
Clearly stating these needs ensures service providers understand your requirements and can tailor proposals accordingly.
Step 2: Research Local Beach Service Providers
Identify reputable companies within your association’s area. For Destin, Santa Rosa Beach, Perdido Key, and Gulf Shores, prioritize companies with a strong history of reliability and excellent customer reviews. A google search of local beach service companies in your area will bring back a number of results. How are the companies reviewed? Are they addressing issues brought up in their reviews?
Step 3: Request Proposals
Each beach is unique, and they all have special needs which should be communicated to any potential beach service companies. Does your beach have different types of guests based on how they reserved their vacation property? Does this affect how they reserve beach service, or the price they pay for beach service? Does your beach have seasonal plans? Are they all the same or are they different? These and other small pieces of information can help a beach service company provide a faster and more accurate quote of service. Saving you time and energy.
Step 4: Review Proposals and Compare
Once you receive proposals, compare them on key factors such as:
Pricing
Services included
Response time
Terms of service
Proposals that are clear, comprehensive, and timely often indicate reliable service providers.
Step 5: Finalize and Communicate
Before finalizing, be sure that your beach service company communicates back to you in a timely manner. Did the company follow up with you? Did they answer your questions, or did they brush them off? After choosing a proposal, be sure that you are getting a partner on the beach who has the best interest of your association and its guests in mind. And, finally make sure terms, timelines, and expectations are understood by both parties. Beach service companies are more than just guys and girls on the beach setting up chairs. They are who your guests see every time they visit the beach behind your property - which is the entire reason they are here!
Common Challenges When Requesting Proposals
While the process may sound straightforward, association managers often encounter the following challenges when requesting beach service proposals:
Forgetting to Follow Up with Companies
With busy schedules, it’s easy for association managers to lose track of following up after requesting proposals. An interested beach service company should follow up with you. Ask if you understood the proposals and answer any follow up questions you may have.
Non-Responses from Beach Service Companies
Some companies may take too long to reply (or fail to respond altogether), leaving managers in limbo. Beach service companies are busy too, but an interested beach service company should have time to reply with answers to your questions and a proposal based on the services you request.
Misunderstanding of Requirements
Service providers may not fully understand the scope of your needs, resulting in incomplete or inaccurate proposals. Again, this goes back to follow up. An interested beach service company should always follow up with you. If the company does not fully understand, then they need to ask for clarification.
Lack of Follow-Up from Service Providers
Follow-up, follow-up, follow-up. It all goes back to that point. Even after initial contact, some companies may not follow up, creating unnecessary delays.
These challenges not only waste valuable time but can also lead to frustration, especially when trying to meet tight deadlines with owners.
Why Excel Beach Service Is the Solution
Fortunately, Excel Beach Service takes the stress out of the entire process. Here’s why association managers and board members in Gulf Coast destinations trust Excel Beach Service:
1. Fast and Free Proposals
Excel Beach Service provides quick and free proposals, so you’re not left waiting. With their streamlined process, you’ll receive all the details you need, allowing you to make informed decisions faster.
2. Clear and Complete Offers
Excel Beach Service takes pride in understanding your needs thoroughly. We ensure your proposals are comprehensive, accurate, and easy to understand.
3. Responsive Communication
Say goodbye to unanswered requests. Excel Beach Service values your time and prioritizes clear, timely responses. We believe that follow-up is extremely important.
4. Local Expertise
Servicing Destin, Santa Rosa Beach, Perdido Key, and Gulf Shores, Excel Beach Service understands the unique needs of these locations. Our local insights make us the go-to partner for your beach service requirements.
Simplify Your Beach Service Management
By partnering with Excel Beach Service, association managers and boards can elevate their properties’ beach experiences effortlessly. From securing the private beach to comfortable chairs and umbrellas to kayaking adventures and picturesque beach bonfires, Excel Beach Service ensures your residents and guests enjoy the ultimate coastal lifestyle.
Don’t struggle with delays or unanswered inquiries. Contact Excel Beach Service for a fast, free proposal today. Make managing your association’s beach services a breeze!
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